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Posts tagged ‘Best Practices’

22
Mar
collibra

Collibra for Data Governance, by William McKnight

Collibra recently briefed the Hub Designs MDM Think Tank. Read more »

14
Mar
IBM Data Management

IBM InfoSphere Master Data Management

The Hub Designs MDM Think Tank is briefed by IBM’s MDM team. Read more »

12
Feb
Announcing Our New Editor

A New Editor for Hub Designs Magazine

Big news for Hub Designs Magazine readers – we have a new editor! Read more »

12
Jan
Loquate Web Site

Loqate: Accuracy and Intelligence from Address Data

The Hub Designs MDM Think Tank recently received a briefing from Martin Turvey, CEO of Loqate.
Read more »

30
Nov
Data Governance Roundtable

Data Governance Roundtable

Late breaking news: Dan Power from Hub Designs will be appearing in a “Data Governance Roundtable” tomorrow (Thursday, December 1st at 11:00 am EST / 10:00 am CST / 8:00 am PST). Read more »

13
Oct
Business rules help answer the how of data governance policies

Where Data Governance Stops and Master Data Management Starts

I have to admit, the title is a slight misnomer.  Data Governance (DG) never actually stops, but the lines of responsibility vary greatly based on the flavor and depth of Governance in an organization. From the other direction, MDM itself is an exercise in data governance, so can we extrapolate that MDM is really just DG? Read more »

27
Sep
Business Plan

MDM: Why Good Business Practice Insight is Hard to Find

Another article that’s right on the money by Mark Allen, the co-author of Master Data Management in Practice – Achieving True Customer MDM. Read more »

20
Jul
Planning

MDM Multi-Domain Planning And Challenges, by Mark Allen

Our latest article is by Mark Allen, the co-author of a Master Data Management in Practice – Achieving True Customer MDM. Read more »

23
May
Elephant at Pilanesberg National Park, South Africa

Africom’s PROTEA Program

Our 300th article. After this year’s Gartner MDM Summit conference (May 4-6 in Los Angeles), Hub Designs sent a small team to a new client in South Africa called Africom.  Read more »

21
Apr
Zakim Bridge by stripermjg

MDM Is Not Only About Aligning “Business” and “IT” (Part 1)

Business and IT alignment is a topic repeated ad nauseam. There seems to be a belief that the Holy Grail of IT is achieved once that alignment is in place. This belief applies strongly to Master Data Management (MDM) as well. Read more »

29
Dec

Hub Designs Blog’s Top 10 for 2010

Boston Skyline in Winter

Inspired by Crysta Anderson from Initiate, who put together IBM’s Mastering Data Management blog Top 10 Posts of 2010, I decided to put together a similar “Top Ten Posts of 2010″ for the Hub Designs Blog.

In our holiday greetings article, Thank You To Our Readers, we covered some of the top articles from the beginning of this blog in July 2007, and included some readership statistics, which we won’t bore you with today.

Our reports on MDM vendors like Oracle, IBM Initiate, Informatica (formerly Siperian), Kalido, and Orchestra Networks were very popular in 2010.  And our series on MDM best practices, practicing enterprise architecture within MDM (by Jim Parnitzke) and on data profiling (by Rob DuMoulin) were also big hits.

Without further ado, here’s the Hub Designs Blog “Top 10 for 2010″.

  1. Oracle’s MDM Strategy and Roadmap – A look at Oracle’s MDM strategy and roadmap, from the Oracle Applications Users Group (OAUG) COLLABORATE conference in April 2010.
  2. Building MDM-Powered Solutions with Initiate Composer – A description of Initiate’s new Composer product, which is a framework for building solutions on top of IBM’s Initiate Master Data Service hub.
  3. Master Data Management Best Practice Series, by Dan Power – A ten part series on MDM and data governance best practices, based on my presentation at Oracle OpenWorld 2010.
  4. Modeling the MDM Blueprint, by James Parnitzke – A six part series on applying important enterprise architecture concepts to MDM projects.
  5. Data Profiling For All The Right Reasons, by Rob DuMoulin – A five part series on data profiling and its role within MDM and data governance initiatives.
  6. Siperian Acquired By Informatica – My analysis of Siperian’s acquisition by Informatica, written on the day the news broke.
  7. Informatica Analyst Briefing – Hub Designs is regularly briefed by the major MDM vendors; this one by Informatica was about 2 months after the acquisition. A later briefing from October 2010 can be found here.
  8. Kalido MDM and AB InBev – I live blogged this at the Gartner MDM Summit during a session by Kalido’s President and CEO Bill Hewitt and Jonathan Starkey, the Director of Business Intelligence at AB InBev North America.
  9. Intersection of MDM, CRM and ERP – My article on Why Product Information Management in Information Management magazine sparked a short blog article by Andrew White of Gartner. The “Intersection of MDM, CRM and ERP” article is in response to Andrew’s.
  10. Orchestra Networks Enters Gartner Magic Quadrant – We thought it was newsworthy that Orchestra Networks, a specialized MDM vendor, was included in Gartner’s “Magic Quadrant for Master Data Management of Product Data” for the first time. Also, Orchestra Networks sponsored a white paper titled A Real Multidomain MDM Solution or a Wannabe? by Hub Designs that was published in September.

It’s been a busy 2010.  I recently read the 2009 Year in Review from this time last year, and was exhausted just reading it, but this year has been the same – several conferences (Gartner MDM Summit, OAUG COLLABORATE, Oracle OpenWorld, Kalido), webinars (with eLearning Curve, TechTarget and Oracle Applications Users Group) and some exciting things to look forward to and update you on in 2011.

I’d like to to thank my wife and two boys for their unwavering support throughout 2010 – and my heartfelt thanks to the folks on the Hub Designs team - I couldn’t do it without you!

And thank you – as always – for your readership and support.  Happy New Year!

23
Dec

Thank You To Our Readers

Snowy Boston

Well, another year has nearly passed, and I’d like to say “thank you” to everyone who has read and supported this blog over the past three and a half years.

Only one thing has made this blog possible: you. Whether you came here to learn about master data management (MDM) and data governance, or to follow the development of the consulting firm Hub Solution Designs, your support is what has kept us writing, with 265 articles to date.

We’ve had some great guest authors over the years, whose work you can see on the Top Series page.  They’ve helped to bring great insights and ideas to the blog; I hope you take the time to check out their work.

Our MDM Best Practice series was very popular this October, with the series as a whole receiving more than 2,100 page views in the past two months. The shorter article on Ten Best Practices for Master Data Management, which led to the ten part series, has received 5,100 views so far.

Five Essential Elements of MDM and CDI remains one of our most popular articles, and Joan Lawson’s MDM and SOA, a Strong Partnership is in the “Top Ten” as well.

A couple of the articles we’ve written about Oracle have proven popular as well: Oracle’s MDM Strategy and Roadmap, and the First Look at Oracle Fusion MDM Hub. Jim Parnitzke’s series on Modeling the Blueprint for MDM proved so popular, we re-ran it this summer, as did Rob DuMoulin’s series on Data Profiling for All The Right Reasons.

Our article on the Hidden Costs of Duplicate Customer Data has received 1,175 total views over the past year, and How Master Data Management is Similar to ERP has been averaging 200-300 views per year for more than three years now. MDM and Enterprise Architecture (also by Joan Lawson) is a good reminder of the central role that MDM plays in the practice of Enterprise Architecture.

I hope you enjoy reading the blog as much as I enjoy writing for you. And I hope your holiday season is filled with family, love and happiness, and that you have a safe, healthy and prosperous New Year!

9
Dec
Bank Systems & Technology

Gartner Projects MDM Software Revenue to Grow 14%

Bank Systems & Technology magazine had a good article by Penny Crosman today.

Gartner Research is predicting 14% growth over 2009 levels for master data management (MDM) software license revenues, to $1.5 billion.

Business drivers for adoption range from delivering revenue, service, agility and risk management improvement, cost reduction and integration simplification. John Radcliffe, a research vice president at Gartner, said ”Today, most organizations juggle multiple sets of business and data applications across corporate, regional and local systems. At the same time, customers are demanding faster and more complex responses from organizations, leading to an inconsistency that hinders the organization’s ability to measure and move within the market. With MDM, CIOs can create a unified view of existing data, leading to greater enterprise agility, simplified integration and, ultimately, improved profitability.”

Some interesting predictions were included in the Bank Systems & Technology article:

  • From 2009 through 2014, MDM software markets will grow at a compound annual growth rate of 18%, from $1.3 billion to $2.9 billion.
  • Gartner foresees a larger, more unified MDM software market reaching nearly $3 billion by 2014.
  • By 2015, 10 percent of packaged MDM implementations will be delivered as software as a service in the public cloud (MDM today is typically implemented on-premises)
  • Through 2015, 66 percent of organizations that initiate an MDM program will struggle to demonstrate the business value of MDM.

This is not because MDM can’t show sufficient business value. The Bank Systems & Technology article goes on to say “If IT departments initiate an MDM initiative, they often struggle to get the business on board and to demonstrate the business value of MDM, particularly if there are no business-process-oriented metrics and financial quantifications to define and measure success, Gartner analysts say.” (emphasis added)

At Hub Designs, like many other MDM practitioners, we’ve been saying for quite a while that the business needs to own the MDM initiative.  This isn’t always a popular stance, particularly when the people bringing you into a particular client company are the IT people.  But it’s the truth – if the business doesn’t own it, the business won’t feel ownership.

The article goes on to say “MDM needs to align with the business vision and strategy, and will require executive business sponsorship, strong involvement of business stakeholders and change management.”

“It’s not just an IT project. The business needs to take responsibility and be accountable for master data governance and stewardship,” says Radcliffe.

“Unless organizations take a holistic, business-driven approach to MDM, addressing governance and metrics requirements in particular, they risk having their MDM programs fail,” he says. “Internal politics won’t be brought under control without a governance framework, and without a metrics structure, there will be no way of objectively defining what success looks like and measuring whether or not it has been achieved.”

We couldn’t agree more. In our “Ten Best Practices” series this October, we specifically discussed that topic in Master Data Management Best Practice #10 – Use a Balanced, Holistic Approach, saying “This may be the most important best practice of all: use a balanced, holistic approach – addressing people, process, technology and information. Start with the people, politics and culture, and then move on to the data governance and stewardship processes, then the technology.”

The MDM initiatives that companies are taking on right now aren’t “too big to fail”, but they are too important to fail.

As a long-time MDM evangelist, who is used to describing MDM and data governance in such a way that people get excited about the change it can make for their companies, I think we need the types of economic and technological changes described in Penny Crosman’s article. Too many companies are lurching into the 21st century with the baggage of a late 90′s technology infrastructure holding them back. Faster, better decision-making, increased revenue and reduced costs, easier compliance and risk management, improved business and IT agility – these are things that aren’t going to come easily but they are worth it, and MDM and data governance are a big part of the answer for a lot of companies.

So hats off to Penny Crosman and her article in Bank Systems & Technology, and to John Radcliffe and Andrew White at Gartner Research for all the good work that they do.

12
Nov
Kalido Logo

Kalido Data Governance Maturity Survey Results

This morning, Kalido, a Hub Designs partner, released an initial analysis based on the almost 100 responses it received to its Data Governance Maturity Assessment Survey.

The results were not surprising, but I found them very interesting nonetheless. Keep in mind that this was a self-selecting group; that is, people who were interested enough in data governance to have taken the survey. That suggests that the general population would be even less mature.

The biggest finding was that only 10% of organizations have been able to move their data governance programs beyond the first two levels of data governance maturity. That matches well with our experience at Hub Designs – most companies are just getting started with data governance.

Despite the commonly expressed belief that data should be owned by the business, traditional IT organizations are accountable for data in nearly two-thirds (63 percent) of organizations.  At Hub Designs, we believe that the business should be accountable for the data – but sometimes, that’s a “bridge too far”. You’ve got to start where you are, and evolve over time to higher levels of maturity. If the center of gravity right now is in the IT organization, that that’s where you start. But over time, have a strategy for moving data governance into the business.

Nearly half (45 percent) of organizations taking the survey said they have a formal data governance council in place, but only 27 percent have established a data governance council with business representation and formal data stewardship. That tells me that even in places where they’re doing some type of (immature) data governance, there are still lots of opportunities for improvement, by increasing the level of business involvement, stewardship and data quality.

This finding I found stunning: more than half (57 percent) of organizations do not measure the performance of data management activities at all. That leads me to believe that those organizations won’t be doing data management for much longer, because lack of measurement tends to lead to lack of funding, because of a perceived lack of documented results.

Clearly, we have a long way to go in the corporate world in becoming more mature from a data governance perspective. I really liked Kalido’s survey, and you can find Winston Chen, Kalido’s VP of strategy and business development, discussing it on his blog at http://bit.ly/cbckxD.

Speaking of Kalido, Hub Designs is sponsoring their upcoming Virtual User Conference on December 7, 2010. The Kalido Connect virtual conference provides attendees with a cutting-edge platform for networking, exhibition, collaboration and learning. Attendees can watch a presentation in a packed auditorium, network with peers in the Kalido Connect Lounge, or visit fully interactive sponsor booths on the exhibit floor. From group chats to one-on-one discussions, the virtual platform allows for a live conference and exhibition floor with real-time user interaction. To register, just click http://bit.ly/kalido-register.

Kalido Connect offers:

  • Real-world examples of Kalido’s business value as told by their customers
  • Keynote sessions on BI, MDM and data governance trends and how to keep ahead of the curve
  • Technical breakout sessions to maximize your investment in the Kalido Information Engine™ and expand your skill set
  • Exhibit hall showcasing complementary products and services from Kalido partners and sponsors
  • Opportunities to network with colleagues, industry leaders and executives

Last year, more than 300 people attended the Kalido Connect Virtual User Conference, and Kalido expects to double that this year.

11
Nov
Informatica Logo

Informatica MDM Tweet Jam

This is a transcript (lightly edited for brevity) of today’s Informatica MDM Tweet Jam. We hope you enjoyed the actual Tweet Jam and this transcript. If there were questions you didn’t get a chance to ask, please feel free to ask them via our web site’s Contact Us page.

Dan Power: Informatica MDM Tweet Jam like playing “stump Dan” – see if you can perplex, mystify and amaze me!

Dan Power: Actually, just kidding – want to have a good dialogue with everyone – would love to have a good MDM discussion.

Informatica Corp.: Right now! Join the #MDM TweetJam with @dan_power. 9am PT.

Dan Power: OK, the Tweet Jam is officially open!

Jakki Geiger: Dan, what are the most common concerns you hear about MDM?

Dan Power: IT people still seem concerned about how to involve the business and sell it to senior management.

Jakki Geiger: what advice do you give them?

Dan Power: IT seems to know that MDM is needed but sometimes can’t seem to get the business on board, and it can be hard to pitch to the C-Suite.

Dan Power: We advise building a compelling business case – getting outside help if needed – and recruiting internal business champions.

Jakki Geiger: What strategies to get the business on board have you seen work?

Dan Power: I wrote an article about that in a recent Information Management magazine and a blog article on Hub Designs Blog that accompanied it.

Jakki Geiger: We’ve seen IT successfully tie MDM to key strategic imperatives like improving cross-sell and up-sell=getting sales on board.

Ravi Shankar: One thing we have done to help IT is to quantify how much DQ issues can cut costs or increase revenue.

Dan Power: Getting the business on board means STARTING in the business – find out their pain points and recruit them to drive from Day 1.

Jakki Geiger: Others include onboarding channel partners onboard faster, which appeals to sales and channel operations.

Jakki Geiger: A huge driver has been regulatory compliance = appealing to those who gather data across the enterprise and create reports.

Ravi Shankar: I like what Charles Bloodworth of J&J said at Informatica World 2010 – “MDM is not just a project; it’s a discipline – a way of doing bus for us”.

Dan Power: Good points Jakki & Ravi – those are the pain points I’m talking about: increasing revenue / onboarding channel partners faster.

Jakki Geiger: One area I think is really going to take off is improving business processes = improve data to improve the process.

Jakki Geiger: One exec got buy in from exec team with “we need to manage our product supply chain and info supply chain equally efficiently”.

Ravi Shankar: Agreed – bus needs to be involved in MDM. Charles of J&J said bus involvement drove their MDM and data governance success.

Dan Power: That’s right – becomes a way of life – new discipline for the business – to have a golden copy of the data that they can trust.

Jakki Geiger: I agree with u. IT needs to understand what the business pains and strategic imperatives are, then evaluate “can MDM help?”

Dan Power: Product management and supply chain are just as fertile for most companies as customer data – so MDM is just getting started.

Dan Power: I’ve been talking to a lot of companies lately that have already done customer MDM and are now looking at doing product MDM.

Ravi Shankar: Product MDM: I see lot of demand for this from manufacturing companies. Just came from S. Korea – product MDM is hot.

Dan Power: Or even supplier MDM – in order to get global strategic sourcing initiatives off the ground, which can save millions of $.

Ravi Shankar: Customer MDM to product MDM – we’ve seen that with our own early customers – They leveraged the same Informatica platform.

Julie Hunt: How do you see MDM implementations evolving to take advantage of newer tech such as ‘cloud’?

Julie Hunt: And what advantages does the cloud offer to MDM solutions?

Dan Power: Good question, Julie – definitely see a movement towards the cloud – people don’t want to create tomorrow’s “legacy systems”.

Dan Power: So they increasingly are asking their vendors about cloud deployment options, even if they don’t rush to take advantage of them.

Dan Power: They want to know they’re available

Dan Power: To Julie’s Q about cloud, I think eventually we’ll see cloud deployments at lower cost than on-premise (particularly hardware).

Ravi Shankar: Let me outline 2 use cases we’ve seen @ InformaticaCorp.

Ravi Shankar: Use case 1: During peak times like holiday seasons, retailers can burst into cloud for additional capacity.

Ravi Shankar: Use case 2: Mktg mgrs can use self service tools to upload attendee list from event w/o having to bother IT.

Dan Power: The promise of cloud for me, is more flexibility as my business grows and if we have seasonal peaks and valleys of demand.

ocdqblog (Jim Harris): What do you say to companies that expected that from their data warehouse? How is MDM different from conformed dims?

Ravi Shankar: ocdqblog – welcome. Looking forward to a lively MDM discussion.

Dan Power: Good question, Jim. Most companies had unrealistic expectations from data warehouses, which ended up being expensive, read-only,

Dan Power: and updated infrequently. MDM gives them the capability to modify the data, publish to a DW, and manage complex hierarchies.

Dan Power: So to finish answering your question Jim, I think MDM offers more flexibility than the typical DW.

Dan Power: That’s why BI on top of MDM (or more likely, BI on top of a DW that draws data from an MDM) is so popular.

Ravi Shankar: MDM for DW – 90% of Informatica MDM customers use it for analytical use (in addition to operational).

ocdqblog (Jim Harris): Thanks Dan – Follow-up is do you see MDM as compliment or replacement for DW?

Dan Power: Definitely a compliment – fills void in the middle between trx systems and the DW – does things that neither can do to data.

Jakki Geiger: are you seeing this trend? Evolving beyond single customer view= visibility into 360 customer view w/products and channels, etc.

Dan Power: Yes, Jakki – people want more than a single view – they want multiple views on top of the single view.

Ravi Shankar: Siperian customers – We’re having a lively chat on MDM and data governance. Join in!

Ravi Shankar: Dan, what do you tell DW admins that DW provides their single view for enterprise?

Dan Power: I tell DW admins that most people in the enterprise aren’t completely happy with DW – that’s why there’s pain leading to MDM.

Jakki Geiger: Since the driver of MDM is the business, how are we getting master data into the hands of the business?

Dan Power: Good Q, Jakki – getting MDM data back into hands of the business should be built into the project – and the software platform.

Ravi Shankar: Compliance is driven out of DW – you need MDM for accurate compliance reports – Do you agree?

Dan Power: Yes, Ravi – Garbage in, Garbage out – you need quality data from the MDM system to feed into the data warehouse.

Julie Hunt: So we must advocate value of data governance as well as value of MDM with business, senior management?

Dan Power: I tell people to think of their initiative as a data governance project that happens to involve #MDM technology.

Dan Power: Not an #MDM technology project that requires data governance.

Dan Power: And to start the data governance piece about 6 months before the technology piece, if possible.

Julie Hunt: The importance of data quality = another layer to be advocated to the business and to management – show them the impact on outcomes.

Jakki Geiger: MDM is like a Ferrari. If you don’t use DQ with MDM, it’s like putting regular gas in Ferrari=sub optimal performance.

Dan Power: I’ve seen people try to do MDM without data quality – and it’s a disaster, like trying to run a submarine on dry land!

Dan Power: The fact is that #MDM and data quality are linked, just as #MDM and data governance are linked.

Ravi Shankar: Should data quality be integrated within #MDM?

Dan Power: Good question, Ravi – I’ve seen it both ways – a data quality engine integrated with the MDM platform or separate, both can work as long as the data quality tool is robust and the integration is solid, shouldn’t matter.

Dan Power: Most MDM platform vendors are not equally good at developing data quality tools – Informatica is one of the few that is.

Julie Hunt: How much does corporate culture impact success/failure of projects for #MDM, data governance etc.?

Dan Power: Great Q – corporate culture is a huge impact on success because data governance drives MDM and requires a lot of change mgt. So spend a lot of time on org. change in the data governance side of the #MDM initiative in order to be successful.

Ravi Shankar: Heard a customer say – “Don’t overdo data governance – do just what’s necessary” Do you agree?

Dan Power: I’d agree not to go overboard on data governance – balanced approach that’s right for your co. just enough to get the job done. Too much data governance can be worse than not enough – can be bureaucratic – the “data governance police”.

Ravi Shankar: Data governance applies to all data, but I hear that in MDM context a lot. Do you hear “master data governance” for MDM?

Jakki Geiger: Some argue shouldn’t call it data governance because the -ve connotation of “governance” thoughts?

Dan Power: I actually like that phrase – master data governance – makes it more clear and precise what we’re talking about

Dan Power: Because otherwise, data governance organization can get drawn into all kinds of weird things not related to master data

Dan Power: We need to recognized that data governance is (a) political, (b) controversial, (c) going to have an enforcement side.

Ravi Shankar: Now, do orgs do data governance first before implementing MDM or after they select an MDM product?

Dan Power: So in some ways, I actually like the term “data government” better – makes it more explicit what we’re talking about.

Dan Power: And it reminds people that we’re talking about governing the enterprise’s core master data – just like we govern other key assets.

Jakki Geiger: I think the challenge is that we’re still in the process of understanding that data is a strategic asset.

Dan Power: It’s ideal if they can start data governance before even selecting a product – so that the data governance org. can help w/ the selection process.

Ravi Shankar: Dan wrote an excellent whitepaper – “When Data Governance Turns Bureaucratic” – you can download it from http://bit.ly/ck2Gw8.

Dan Power: Truly competitive 21st century companies not only understand that data is a strategic asset, it’s how they run their business.

Dan Power: Forward looking businesses like Google, Amazon, Century 21, eBay, etc. realize that the data IS their business!

Jakki Geiger: “Data as strategic asset” is a fairly new concept. Visionaries recognize need 4 scale and intelligence=harnessing & analyzing data.

Dan Power: That was a fun white paper to write – looking forward to doing another one with the great folks at Informatica again soon!

Jakki Geiger: What I liked about Dan’s WP was the discussion around stopping the problem of data quality at the source.

Seth Grimes: Is data governance also (d) useful on balance and (e) capable of delivering ROI?

Dan Power: Yes, of course – or people wouldn’t be doing it. You can’t bring together massive amounts of data in an MDM hub and not have some type of governance framework in place. And if there was no ROI, it wouldn’t be happening.

Dan Power: I’m pretty familiar with Oracle’s data governance program, and for a huge company, it’s not real expensive.

Ravi Shankar: Welcome to #INFATJ – good data governance question.

Ravi Shankar: Successful Informatica MDM customers like J&J, Merrill, and numerous others have had strong global data governance orgs.

Ravi Shankar: Data is a key asset that many firms make a lot of money out of it – Bloomberg for e.g.

Ray Wang: RT @Ravi_Shankar_: Data is a key asset that many firms make a lot of money out of it – Bloomberg for e.g.

Dan Power: Good example with Bloomberg – welcome Ray!

Ravi Shankar: @rwang0 thx for the RT

Jakki Geiger: Can you create a career out of MDM? Many of our customers have extended MDM to address more and more issues in their orgs.

Dan Power: Good Q, Jakki – u can create a career out of it, I have for the last 6 years, but you’ve got to really have this in your blood

Ravi Shankar: Within Informatica customers, we’ve seen careers of several people take off b/c of successful #MDM data governance.

Julie Hunt: Thanks for great tweet jam!

Jakki Geiger: Thank you for participating! Looking forward to next time. Good luck to you all!

Dan Power: Thanks for joining us today – hope you enjoyed it! Check out the Hub Designs Blog at http://blog.hubdesigns.com.

Ravi Shankar: Thx for your insightful discussion and advice on #MDM data governance. Hope you all enjoyed it. Until next time!

Dan Power: This is Dan Power, signing off – have a great day everyone!

8
Nov
Enterprise Data Governance

Hub Designs Becomes Member of MDM Alliance Group

Recently, Hub Designs became a member of the MDM Alliance Group (MAG).

MAG is a not-for-profit community, founded by Pierre Bonnet, of users, software vendors, consultants and systems integrators who jointly invest their time and intellectual property in the development of a common best practice and procedure approach for the successful and sustainable implementation of Master Data Management projects.  Pierre is also author of the excellent book “Enterprise Data Governance“.

Hub Designs believes in the community driven approach that the MDM Alliance Group is pursuing, and we’ve been following their progress for quite a while. Their web site, www.mdmalliancegroup.com, has a lot of good information and downloadable assets on modeling procedures, prebuilt data models, webinar replays, and more.

Hub Designs sponsors The MDM Community, but so far that has been more of a forum for people to ask one another questions, to write blog articles, to discuss topics and post upcoming events. Perhaps at some point, The MDM Community will become a way for MDM practitioners to share digital assets with one another. But in the meantime, the MDM Alliance Group is doing great work, and Hub Designs is proud to be a member of it.

Also, a section of our white paper which was released on Sept. 14th, 2010 has been published on the MDM Alliance Group web site. This section deals with the importance of a model-driven approach and proactive data governance to delivering multidomain MDM. You can read that section of the white paper here.  You can also download the entire white paper.

Contact Hub Designs for advice on your MDM or data governance initiative.

27
Oct

Faster is Better!

Usain BoltIn the real estate industry, they have a saying: “location, location, location!” In the technology business, and particularly in the master data management (MDM) field, it’s all about time to value.

A shorter, more targeted project (vs. the “ultimate” whiz-bang project with all the technology bells and whistles) pays off better in two important ways:

  1. Generally, the costs are lower, because you’re incurring them for a shorter time. That’s obviously not always strictly true (some crash projects can end up being very expensive) but a 6-9 month project usually tends to be less expensive than a 12-24 month project.
  2. You’re delivering the expected benefits that much sooner. So whatever value the business is going to gain from your MDM initiative, it will get that value roughly twice as fast if you can go with the targeted 6-9 month project instead of the 12-24 month “mega project”.

If you think back to our recent article on MDM Best Practice #1 – Start with the Need, Pain or Problem (Not “The Solution”), what the business really wants is for their problem to be solved. They don’t want the most elegant solution with the latest ‘whiz bang’ technology.

They’d like to be able to recognize their customer at all touch points; to be able to add new customers easily without accidentally creating a lot of duplicates; to be able to manage customer creditworthiness and risk in an efficient manner; to roll up sales by the customers’ corporate hierarchy; to be able to efficiently identify the untapped prospects in a corporate family, geography or vertical market; to be able to tie all interactions with a customer back to a single view of that customer; and so on.

Not a lot to ask, they’d probably tell you. They’ll probably ask, why can’t we do that now? After all the investments in all the ERP and CRM systems, in all the data warehouses, data marts and business intelligence solutions, we come along with MDM platforms and (gulp) data governance.

We tell the business users that with MDM, on the one hand, we can help them with their burning problems that never seem to get solved any other way. But on the other hand, it’s going to take their direct involvement in a way they’ve probably never had to do before: data governance.

So it’s matter of “to whom much is given, much is expected”. The business will have a new capability that will solve some important business problems, but the business owners and users will have to step up in a way they may not have had to before, by taking ownership of the data, setting policies around data quality, accuracy, completeness, timeliness and consistency, and then agreeing to enforcement of those policies.

Data government is primarily a political endeavor, and as a result, MDM projects have an explicitly political side to them. Be prepared for that, and remember, faster is better.

Contact Hub Designs for advice on your MDM or data governance initiative.

22
Oct
Holistic Approach

Master Data Management Best Practice #10 – Use a Balanced, Holistic Approach

This may be the most important best practice of all: use a balanced, holistic approach – addressing people, process, technology and information.

Start with the people, politics and culture, and then move on to the data governance and stewardship processes, then the technology.

The recent Gartner “Magic Quadrant for MDM of Customer Data” by John Radcliffe had a great statement: “To succeed, you should put together a balanced MDM program that creates a shared vision and strategy, addresses governance and organizational issues, leverages the appropriate technology and architecture, and creates the necessary processes and metrics.”

Another illustration of the need to balance the technology with the people and process is a quote by the inventor and entrepreneur, Dean Kamen: “The technology is the easy part. Understanding what drives people – individuals, societies, what makes cultures clash – all of those questions are way, way harder to answer than how to solve any particular technical problem.”

This Best Practices series is based on a talk that I’ve given at the Oracle Applications Users Group COLLABORATE and Oracle OpenWorld conferences a few times. The talk has evolved each time I’ve given it, but one consistent theme has been “being an MDM evangelist”. I believe in the nature of master data management and data governance to fundamentally change the IT architectures, business processes and organizational cultures (how we think of the core data that we use to run our businesses). And I think corporate America is overdue for these changes.

We’re all consumers who’ve had frustrating experiences with companies trying to do simple things like changing our addresses, stop receiving extra copies of catalogs, fixing errors on credit reports, etc. And we’ve all had the opposite experience, when a quick phone call or self service Web portal took care of everything. What a difference in the customer service experience!

And in the business-to-business world, there are a lot of companies out there that would like to make decisions more quickly, based on reliable data, that would like to reduce their supply chain spend, consolidate their enterprise applications, increase their revenue by up-selling customers, get paid more quickly by making sure invoices go to the right address every time, manage credit risk for new customers, understand customers’ corporate hierarchies, cut their new product introduction life cycle in half, and so on.

These are the types of innovations that our companies desperately need to be competitive in the next decade. The economy is improving – but slowly. As an MDM evangelist, what improvements and innovations can you bring to your company? And can you use the balanced, holistic approach to make sure that the shiny, new technology doesn’t outweigh the people, process and information sides of the picture?

You’ll succeed if you recruit the right executive sponsors; invest in creating a data governance team; design your data governance processes, and communicate how the MDM initiative is helping the company to achieve its strategic objectives. And above all, be persistent. Don’t take no for an answer. The company didn’t get into its current situation overnight, and fixing it won’t happen overnight either.

Please let us know – in the comments here or in the forums on the MDM Community – whether you’ve taken on the role of MDM evangelist in your organization, and if you need any help with it, please let us know.

21
Oct
Complexity

Master Data Management Best Practice #9 – Don’t Underestimate the Complexity

One of my favorite quotes is from Albert Einstein, who said “Everything should be made as simple as possible, but not simpler.”

This is very true in master data management (MDM) – where you’ll inevitably come under pressure to oversimplify. It’s not uncommon to have 20-30 source systems (or more) that have to be integrated with the MDM hub. And tackling other initiatives in the enterprise at the same time (like service-oriented architecture or major ERP or CRM upgrades) can increase the pressure. MDM can help with those other initiatives but doing several things at once may increase the overall degree of difficulty.

Remember, if you oversimplify or underestimate, you’ll be under pressure to cut functionality later. Satisfying important requirements will be postponed to later phases, and the business will be disappointed.

So watch out for the temptation to oversimplify. I had a client once who was setting up a customer hub with about five very complex mainframe-based source systems. They were oversimplifying by making the integration from the source systems to the hub one-way only. So new customer records would flow to the hub, but any updates or data quality improvements made in the hub would not flow back to the source systems.

I asked them what the plan was for those updates, and their answer was “manual integration” (which, of course, is no integration at all – just data stewards manually entering the changes a second time back into the source systems). We all know how that turns out – a great opportunity to synchronize updates and data quality improvements from the hub back to the source systems goes untapped.

Another thing I’ve noticed is that data governance can be disruptive to the business unless the business itself is driving the data governance program and it has been well-planned. Then, any disruption seems to be overlooked, much as you’d be willing to overlook a bit of mess from a home renovation when you were living in the house, as long as you got your dream house at the end of the process. But if someone else (IT, for example) tries to impose governance on the business, that’s a different story. Then, any disruption tends to be bitterly resented, since it’s being imposed from the outside.

Please let us know – in the comments here or in the forums on the MDM Community – what you think of this tendency to underestimate the complexity of MDM projects. And I mean it this time – let’s have your comments and “war stories”!

The next article in the series is: MDM Best Practice #10 – Use a Balanced, Holistic Approach

20
Oct
Exploding Computer

Master Data Management Best Practice #8 – Resist the Urge to Customize

Breaking news: As I was writing the article below on MDM Best Practice #8, I realized I should discuss the acquisition of Data Foundations, Inc. by Software AG. I was surprised by how long it took for the announcement to come out, because I first heard about this transaction in June. It seems to be a good acquisition for Software AG, which had previously acquired webMethods for its B2B integration technology. I’ve been talking and writing for a while now about the need to meld SOA, business process management and MDM. Some other analysts have said that this acquisition is no big deal, that the mega-vendors are probably not worried about it. But I think it’s a great sign for the MDM market that a larger player like Software AG, with revenues of $1.17 billion, which already has strong integration, SOA and BPM products, sees MDM as a compelling market to enter through acquiring a best-of-breed player like Data Foundations.

MDM Best Practice #8 – Resist the Urge to Customize

As the various MDM hubs mature, it’s getting easier to resist the temptation to customize. When I first started working with Customer Data Integration (CDI) hubs in 2004, they were a little “rough around the edges”, and sometimes customization was unavoidable.

But we’re six years further into this now, and the major vendors’ platforms are light years ahead of where they were in 2004. At this point, working with the vendor to improve their product in future releases is a better strategy than customization.

And most products allow you to modify the underlying data model – and the various flavors of the user interface – without touching the source code. This is a big improvement, because most of the times, the changes needed by the business are relatively minor – a few new fields here and there, some new reports of course.

One important thing to include in your evaluation of vendors’ platforms is how easy it is to “settle into” the platform – to make those minor changes and to adapt the platform to the way your organization does business. If the platform seems like it would difficult to adapt in this way, consider that a warning sign.

If you do have to customize, do it carefully; make sure your changes will survive an upgrade gracefully and are well documented.

One of the biggest risks is getting “rev locked”. The MDM vendors are still revving their products once or twice a year, so you don’t want to get stuck on an older version. I had one client that was told by their vendor that their technical problems were fixed in the latest release. Unfortunately, they were told by their internal team that the earliest they’d be able to upgrade to that release would be in about 18 months!

One way to avoid this is to build what I call “upgrade competency” into your project and your team during your initial implementation – so you already have one upgrade under your belt during your implementation life cycle. That way, the upgrade process isn’t quite so daunting.

Please let us know – in the comments here or in the forums on the MDM Community – how your organization is dealing with the issue of customizing your MDM platform.

The next article in the series is: MDM Best Practice #9 – Don’t Underestimate the Complexity

19
Oct
Data Governance

Master Data Management Best Practice #7 – Create a Data Governance Organization and Processes

If there’s no dedicated data governance function, then no one lives & dies with the accuracy, completeness, timeliness and consistency of the critical information that drives the business.

There’s not much point in doing master data management if you’re not going to govern the data.

I remember attending an MDM Summit conference a few years ago, and hearing a pharmaceutical company admitting that they had spent 6 months implementing their MDM technology before they realized that they needed to have a data governance component – an organization with the accompanying processes to manage the quality and accuracy of the company’s critical master data. They essentially had to start their project over again after putting that data governance program in place.

The ironic part was that their system integrator partner ended up sponsoring the Data Governance track at the next conference.

Make sure you convince management of the need for a data governance team as part of your MDM implementation, because trying to do master data management without data governance is like trying to fly a plane with only one wing.

Please let us know – in the comments here or in the forums on the MDM Community – how your organization is handing the intertwined nature of MDM and data governance.

The next article in the series is: MDM Best Practice #8 – Resist the Urge to Customize

18
Oct

Master Data Management Best Practice #6 – A Long Term Program, Not a Short Term Project

Long Term Program

Today, we’re going to resume our series on Master Data Management Best Practices. Here are the earlier articles in the series:

  1. Start with the Need, Pain or Problem (Not “The Solution”)
  2. Active, Involved Executive Sponsorship
  3. Emphasize the Organizational Change Management Aspects
  4. The Business Has To Own MDM and Data Governance
  5. Use Your Best Project Managers and People

MDM Best Practice #6 is to think of MDM and data governance as long term programs, not a short term projects.

Start by understanding and describing your current state – where you’re starting from. Then define your “to be” or future state, and analyze the gaps between the current and future states, and how to close them.

Work with the business owners to break the project to close those gaps up into a series of discrete, manageable phases, much as a software company will have a series of releases of functionality in their successive versions of their software over a period of years.

Spend some quality time planning – the time you invest will be repaid many times over. I recommend spending up to 15% – 25% of the total initiative in planning. Don’t forget, you’ll be breaking down silos and coordinating across multiple lines of business, functional areas, channels, geographies, and so on – and sometimes, these areas you’ll be coordinating won’t like one another very much. So you’ll want to allow for plenty of time to plan what will probably end up being a complex, multi-year effort involving a balanced initiative composed of both data governance organization and process and MDM technology implementation.

The other thing to keep in mind is that MDM is never truly “over” – you may reach a plateau or “steady state”, but there will always be master data coming into the company that will have to be cleansed, matched, merged, synchronized, published, analyzed and utilized. And there will always be more you can do – higher levels on the MDM maturity model scale that you can help your organization achieve.

So plan for an MDM “way of life” that continues on, much like Finance or Sales continue on, not a project that “goes live” and then is over.

Please let us know – in the comments here or in the forums on the MDM Community – how your organization deals with the long term nature of MDM and data governance.

The next article in the series is: MDM Best Practice #7 – Create a Data Governance Organization and Processes

15
Oct
Project Management 101

Master Data Management Best Practice #5 – Use Your Best Project Managers and People

This one may sound obvious, but as you staff your MDM and data governance initiatives, make sure you use your best project managers and people.

Make sure you can’t be derailed by opponents pointing to avoidable project management or organizational issues. You cannot afford to have this type of project fail, so focus on controlling scope, getting the requirements right, managing risks, and communicating effectively and often.

I’ve seen situations where clients have had simultaneous projects going on: MDM, data governance, CRM and ERP. Even though the MDM and data governance projects were the most crucial, foundational efforts, upon which both the CRM and ERP projects depended, the MDM and DG projects seemed to suffer from “brain drain” – where the stronger resources were getting reallocated to the ERP project.

This “brain drain” syndrome is a mistake – the technical complexity of MDM, breaking down the organizational silos, the cultural changes and other “soft stuff”, putting data governance processes in place across the enterprise, all of these factors argue for putting your best people on these transformational programs.

It may be “project management 101″ but don’t put your “B” and “C” players on your most important programs.

Please let us know – in the comments here or in the forums on the MDM Community – what you think of prioritizing your MDM and data governance programs and putting your best people on them.

The next article in the series is: MDM Best Practice #6 – A Long Term Program, Not a Short Term Project

14
Oct
Business Ownership

Master Data Management Best Practice #4 – The Business Has To Own MDM and Data Governance

As tempting as it is to start and finish with the technology, it doesn’t work.

One model that I’ve seen work very well is for the business to lead the data governance initiative, with senior management being involved through a Data Governance Council (which makes policy for enterprise data), with Global Process Owners handling day to day activities in their own functional areas such as marketing, sales, channels, customer support, and finance, and with tactical aspects handled by business data stewards and IT stewards, under the direction of the Global Process Owners and the IT Global Solution Owner.

This three level model (Data Governance Council, Global Process Owners, Data / IT Stewardship) allows the business to set direction at the highest level and coordinate across the enterprise, while still letting the process owners manage activities within their own functional areas. It’s important to break down the silos which are so common in most of today’s corporations, because silos breed the “islands of data” problem. Reuniting and reconciling those “islands of data” is one of the major reasons companies are doing master data management initiatives in the first place.

When MDM is driven solely by IT, the business may not understand it or buy in. In some cases, the business may not even realize MDM is there, if it’s buried too deeply in the “infrastructure”.

The hard truth is that MDM’s nature as an ongoing program means that even if the initial project is funded by IT, the business may not pick it up in Year 2 & beyond – unless the business owns it.

I’ve seen many instances of MDM programs whose first iteration (driven solely by IT) failed, until they started over, recruited sponsors in the business, transferred ownership of the program to them, and took a more business-oriented approach to the initiative.

Please let us know – in the comments here, in the forums on the MDM Community or using the #MDM hashtag on Twitter – what you think of the need for business to own the MDM and data governance initiative.

The next article in the series is: MDM Best Practice #5 – Use Your Best Project Managers and People

13
Oct
Org Change

Master Data Management Best Practice #3 – Emphasize the Organizational Change Management Aspects

Addressing the organizational change aspects of master data management (MDM) and data governance initiatives is critical to their success.

Outside perspective can be very helpful here. As I discussed in a recent article, “Org. Change and Data Governance”, organizational change management – as an applied discipline – is used far too rarely on MDM projects. They’re big enough to justify it, and they certainly involve enough corporate politics and cultural change to benefit from a structured approach to organizational change management. My firm, Hub Designs, applies org. change and communications strategy techniques to every project we do.

Most of what I know about organizational change management I learned from my friend, Dr. Burt Reynolds, who is now an Assistant Professor at Southern NH University. We first worked together on an Oracle ERP project at a software company in Massachusetts. One of the reasons that project was successful was the project leadership included a strong org. change component.

In MDM projects, a clear communications strategy that addresses all of the various stakeholders of the initiative, and communicates your messages to them using their preferred methods of communication, over the right time frame, will have a huge impact – particularly if you can tell those stakeholders how MDM and data governance are making a difference and helping the organization realize its strategic goals. Find every occurrence of increased revenue, reduced costs, and easier compliance and risk management, and pass those success stories on to the organization at large.

Please let us know – in the comments here, in the forums on the MDM Community or using the #MDM hashtag on Twitter – what you think of the need for organizational change management in MDM and data governance initiatives.

The next article in the series is: MDM Best Practice #4 – The Business Has To Own MDM and Data Governance

12
Oct
Executive Sponsor

Master Data Management Best Practice #2 – Active, Involved Executive Sponsorship

MDM and data governance projects need strong executive sponsorship, more so than most projects involving technology.

To champion a change (towards managing master data as a true corporate asset) is going to mean significant cultural disruption. In most companies, that type of change is best driven “top down”.

Don’t try to start until this is in place. Work on your elevator pitch, reach out to senior management and educate them on master data management, and work on recruiting your executive sponsors.

MDM and data governance programs are typically not very successful from the “bottom up”. They may start that way, and even show a few small wins, but you’ve got to get the “C suite” interested and engaged at some point in order to get the budget money and the political “juice” you’ll need.

Don’t forget that data governance is largely a political function. I’ve always liked Jill Dyche’s definition of data governance: “Data governance is the decision-rights and policymaking for corporate data, while data management is the tactical execution of those policies.”

When you see the word “decision rights” and “policymaking” next to the words “corporate data”, you know that you’re dealing with an area that is more political than technological. But we need to embrace that, for that is the reality of data governance (or as my friends at Evaxyx in the UK like to call it, “data government”).

And if you think that anything in the enterprise can succeed that is so strongly political without the explicit and continuing support of senior management, I’ve got a bridge in Brooklyn that I’m dying to sell you.

Please let us know – in the comments here or in the forums on the MDM Community – what you think of the political nature of data governance and the need for active, involved executive sponsorship of MDM projects.

The next article in the series is: MDM Best Practice #3 – Emphasize the Organizational Change Management Aspects

11
Oct
Pain Here

Master Data Management Best Practice #1 – Start with the Need, Pain or Problem (Not “The Solution”)

The topic of “best practices in MDM and data governance” is one that I’ve been writing and speaking about for several years.

I wrote an earlier article on this in October 2007, and it’s proven to be one of the most popular articles on this blog, with more than 4,500 views to date. I’ve spoken on this topic several times at the Oracle Applications Users Group COLLABORATE conference, and at Oracle OpenWorld in 2009 and 2010.

My thoughts on MDM and data governance best practices have changed a bit over the years. At the recent Oracle OpenWorld conference, I co-presented with a couple of great people from Oracle, so I only had about 30 minutes, which forced me to focus and be more concise.

For those of you who couldn’t get to San Francisco for OpenWorld, I’m going to do a series here on this blog, looking at my recent Oracle OpenWorld presentation one best practice at a time.

MDM Best Practice #1 – Start with the Need, Pain or Problem (Not “The Solution”) – the “build it and they will come” approach really doesn’t work for MDM. I had one client where the IT group built a working customer hub, but couldn’t get the business interested in adopting it, and as a result, couldn’t get the funding to continue project beyond Year 1.

To avoid their mistake, make sure MDM solves some key business problems. Find out what your company’s overall corporate strategy is, and figure out how to tie MDM to delivering on that corporate strategy.

In particular, look at the data-related components of your planned and in-flight projects, then see how a centralized data hub can save money. I had one client where the “data components” of their ten planned and in-flight projects totaled about $10 million, and they calculated that by implementing a customer hub, they could achieve those same business goals for $6 million. After their implementation, which lasted 12 months, their actual costs were only $4 million. So they delivered savings of $6 million vs. the data-related costs embedded in the ten separate projects.

This may sound like an IT-driven initiative, but saving $6 million while still achieving the same business goals was a win-win that made the business team and the IT team look good.

Please let us know – in the comments here or in the forums on the MDM Community – what you think of business-driven rather than IT-driven MDM and data governance initiatives.

The next article in the series is: MDM Best Practice #2 – Active, Involved Executive Sponsorship

25
Sep

My Take on Oracle OpenWorld 2010

Black Eyed Peas at Oracle OpenWorldI’m flying home today from Oracle OpenWorld 2010, which I enjoyed enormously, as usual. Beyond the “old home week” aspect of it – seeing old friends, who for some reason I only seem to see at the Oracle Applications Users Group COLLABORATE conference in the spring or at Oracle OpenWorld in the fall – there was a tangible energy in the halls, the session rooms and the exhibit areas this year. And the Black Eyed Peas’ performance Wednesday night was a lot of fun as well.

Let me start out by saying that Hub Designs is vendor agnostic – we partner with all of the leading MDM vendors, including Oracle, Informatica / Siperian, Initiate Systems / IBM, SAP, D&B / Purisma, and Kalido, and are having partnership discussions with others like Orchestra Networks and Stibo Systems.

But my roots in the Oracle community go back to 1995, and my knowledge investment in Oracle’s CRM, ERP and MDM products is considerable. So I feel very comfortable at OpenWorld, and have about 250 Oracle people in my address book.

So although we are vendor agnostic, it’s only natural that we’ve developed a strong relationship with some partners, and are still working on developing that level of partnership with others. It’s hard to have equally deep partnerships with ten or so different companies.

My schedule prevented me from arriving until Tuesday, and when I did get there, I didn’t feel too well. But I did get to some sessions on Wednesday, and I was particularly impressed by “MDM Customer Panel: Implementation Challenges and Best Practices with the MDM Institute, Credit Suisse, Royal Caribbean Cruise Lines, Cricket Communications, and Wind River Systems”.

The session was a very practical Q&A, with different Oracle customers from different industries talking about their experiences, difficulties, and successes over the past four years or so. Several of them had implemented Oracle’s Customer Hub (formerly Siebel Universal Customer Master or UCM), with Wind River having implemented the Customer Data Hub (CDH) product.

The session also included Aaron Zornes, a prominent thought leader and Chief Research Officer of the MDM Institute. It was great to see him and to chat briefly after the session. If you’re able to, you should definitely register for the upcoming MDM and Data Governance Summit in New York City on October 3-5. I’ve been attending these for several years and always find them helpful in order to stay in touch with the pulse of what’s going on in the MDM and data governance space.

The session that I did with Bill Miller and Vanessa Hsu from Oracle was well attended, despite being in the very last time slot of the conference (Thursday at 3:00 pm). We had 101 people in the room, and even though we went a few minutes past the top of the hour, almost everyone stayed to the end. I talked about the need for change in today’s corporations, and the power of being an MDM evangelist in bringing innovation and change back to your company, as well as about the Top Ten best practices that I’ve observed over the past nine years of working in the fields of Data Governance and Master Data Management, across both the customer and product domains.

Bill Miller talked about how Oracle has applied these concepts to its own MDM needs, and its own six year journey from data quality chaos to finely tuned governance machine. It was great to hear, because I’ve known Bill for almost that entire time, and watched him go through some incredible projects, and grow into an important role as Global Solution Owner for Data Quality Management with Oracle’s IT function. He works closely with the business people (the Global Process Owners) in marketing, sales, finance, customer service, and so on. That virtual team is Oracle’s data governance board, and is responsible for some huge improvements in Oracle’s data quality picture over the last few years. Oracle implemented Oracle Customer Hub internally, and made some great process and cultural changes.

Vanessa Hsu is a Senior Product Strategy Manager at Oracle, and is responsible for a new product called Oracle Data Governance Manager. That product is an extension to Oracle Customer Hub, and provides a centralized administration tool for data stewards, giving easy access to key MDM operations, to increase data steward productivity and highlight enterprise-wide data quality metrics at a glance. It’s an important capability that Oracle will extend to its other hub products over its next release cycle.

The “feel on the street” in the MDM track at Oracle OpenWorld this year was that it was “full speed ahead” at Oracle. Gartner recognizes Oracle as one of the leaders in its “Magic Quadrant” for MDM, and deservedly so. There are a lot of smaller vendors with great technology too, but Oracle has done a lot to advance the state of the MDM art, and it was a pleasure to be in San Francisco this week to see their customers talk about their success. It will be interesting to see what happens over the next few years as Oracle introduces Fusion MDM to the market.

22
Sep

Org. Change and Data Governance

I read a great article recently by Steve Sarsfield on his blog “Data Governance and Data Quality Insider” about Change Management and Data Governance, and it got me thinking about the critical role that organizational change management plays in any well founded data governance program.

For almost ten years, with a few years off during the “Dot Com” era, I implemented Oracle’s CRM and ERP products. One of the things I came to appreciate during that time was the huge difference that including organizational change management makes between a successful implementation and a “less than successful” one.

That’s why I include emphasizing the organizational change management aspects as one of the “Ten Best Practices in Master Data Management and Data Governance” when I speak at conference like the Oracle Applications Users Group COLLABORATE 10 or Oracle OpenWorld.

That’s because big transformational programs like MDM and data governance are not that different from CRM and ERP. Any time you want the organization to embrace new processes and new technology, and more importantly to modify its DNA (that is, its culture), you’ve got to embrace “org. change”.

I’ve got a friend who is a professor in this stuff at Southern New Hampshire University, with a distinctive name – Dr. Burt Reynolds. I first met him on a 12 month ERP project at a $1 billion software company, where he helped define the org. change strategy. I studied what he did very carefully, and I’ve tried to weave it into every project I’ve done since then.

One of the biggest elements is the communications strategy. First, learn about your audience. How do they like to learn about things? Do they like e-mail newsletters, internal web sites, one-on-one meetings with their supervisors, town hall meetings with company leaders, lunch and learn sessions with project team leadership, small training sessions, etc.

Second, think about your message. Some things lend themselves to certain media better than others. Short, snappy messages are probably better suited for town hall meetings. Technical material is better handled in hands-on training sessions. Anything involving changes to individual positions is best suited for individual meetings with supervisors.

What you’ll wind up with is a grid of messages on the left and media across the top. Then you add in the time element (when to deliver these messages), and you’ll have your internal communications campaign.

Steve mentions in his article the ADKAR model for organizational change developed by Prosci: Awareness, Desire, Knowledge, Ability, and Reinforcement.

What this will produce is a well-coordinated internal communications strategy, that when you deliver it, will result in every stakeholder and business constituent being aware of your data governance program, why it’s necessary, and how it links to the overall business strategy of the company.

As for desire to participate in the change, you want to reach as many people as possible, recruit some to be champions of the program, educate others so they’re at least neutral towards it, and keep the number of active opponents as small as possible.

Your communications plan must include a healthy amount of knowledge transfer, because data governance, although not solely a technology driven activity, includes enough technology that the people actively involved in it need to be completely comfortable with it.

You’ll also be raising the bar for the ability and skill of many of the individuals in the company, as well as redesigning some of the processes for entering, updating and consuming master data. Be prepared for the amount of time this is going to take, as well as the force of the political pushback you’ll encounter. People and organizations have a lot of inertia and tend to resist change at first. That’s why reinforcement is so important, by repeating important messages several times and weaving them into different media.

Steve’s article was great, and brought back to me the importance of introducing organizational change management into MDM and data governance programs. It can literally make the difference between success and failure. Please let us know – here in the comments or on in the forums on the MDM Community – what you think of applying org. change to MDM and data governance.

12
Sep

Speaking at Oracle OpenWorld

Colored flags flying high outside the Moscone ...

Image via Wikipedia

I’m really looking forward to speaking at the upcoming Oracle OpenWorld conference. I’ve been attending OpenWorld since 2004, and my talk at it last year was a big hit.  David Butler from Oracle, who manages the MDM track at OpenWorld, said I was their “cleanup hitter” last year and that I “hit a home run with the bases loaded”.

The attendance for the session at the 2009 OpenWorld set a record for its time slot (the very last session in the conference).  This year, I’ve got the same time slot again, so if you’re planning to go to OpenWorld and are interested in Master Data Management, hang out to the very end and drop by the session.  It will be on Thursday, September 23rd, at 3:00 pm Pacific time, in the Moscone West building, Room 3003.

I’ll be co-presenting with my friends Bill Miller and Vanessa Hsu from Oracle.  The topic will be “Best Practices and Advanced Topics in Master Data Management and Data Governance”, and here’s that the Schedule Builder says about our session (Session ID S317887):

Data governance is key for healthy enterprise-wide CRM, ERP, SCM, and BI enterprise processes. Master data management provides a foundation for data governance. Thus, for many companies, it’s not “if” they will implement some form of MDM–it’s “when.” You can’t govern unmanaged data. This session will help you better understand MDM and data governance. It presents some useful MDM and data governance best practices, talks about what works and what doesn’t, covers the importance of a holistic approach, and discusses how to get the political aspects right.

So I’ll present some useful best practices for MDM and data governance, Bill Miller will give an “applied case history” of what Oracle has done internally in its implementations of MDM and data governance, and Vanessa will discuss the Data Governance Manager product that Oracle has recently introduced.

It should be a great session – I’m really looking forward to being part of it!

9
Sep
SAP

Speaking at SAP Virtual Trade Show

Hub Designs is an associate member of SAP’s alliance program, and on September 23rd, Dan Power from Hub Designs will be speaking at an SAP virtual trade show being put on by SearchSAP.com and TechTarget.

This free virtual seminar is focused on best practices for maximizing SAP performance. The day long virtual event features expert presentations, live panels and expert networking opportunities to help you make the most of your SAP environment, and will cover the hottest topics in SAP right now – including business intelligence, virtualization, master data management and mobile technologies. You’ll learn tips that you can put into practice immediately and you’ll get unbiased advice for long-term strategy development. At this unique online event, go beyond the hype and get insight into the latest technologies and best practices you can use to improve operational efficiency in SAP environments.

Dan Power’s session will be at 1:30 pm EDT, and will cover topics such as:

  • Definitions of master data management, data governance and data quality
  • The five essential elements of MDM
  • Why companies are doing MDM and what this means to you
  • Getting started on an MDM roadmap
  • Is your organization ready?
  • Creating the MDM business case
  • MDM software selection
  • Some important best practices

For more information, please visit http://searchsap.techtarget.com/feature/Getting-the-most-out-of-your-SAP-environment,  and to register, please click here.

30
Aug
photo by Wonderlane

Our MDM Strategy Offerings

Recently, I put together an overview of Hub Designs’ MDM strategy offerings for a potential client. Here’s a recap.

Education

  • Based on our popular “Best Practices in MDM and Data Governance” speaking engagements, presented at Oracle OpenWorld and the Oracle Applications Users Group COLLABORATE conference.
  • Our workshops get business & IT professionals up to speed quickly
  • You get access to the best MDM experts, and can bring your business people into the process early

Roadmap

  • Based on Hub Designs’ MDM framework
  • Defines where you are now, where you want to be, and over what time period
  • Looks at master data management, data integration, data quality, and data governance over time

Readiness Assessment

  • Looks at issues relating to politics & culture
  • Performs skills assessment on people who may need training
  • Examines process issues, outlining where business processes need improvement or redesign
  • Investigates technology issues, detailing where essential components are not present or not able to support your upcoming MDM initiative
  • Performs data profiling to discover data quality issues

Business Case

  • Captures business requirements
  • Identifies stakeholders and select metrics
  • Baselines current performance
  • Negotiates expected benefits
  • Converts to financial results
  • Develops total cost of ownership
  • Calculates hard-dollar ROI

Software Selection

  • Develops selection criteria
  • Creates a weighted vendor scoring model
  • Includes functionality, technology, viability, costs, services and vision
  • Develops demo scripts for vendors to follow and sample data sets to give them
  • Manages proof of concept (POC) process
  • Assists in evaluating POC performance and scoring vendors

These engagements range in length from one to twelve months, with teams varying from two to ten people, depending on the size of the company, the number of domains of master data  involved, and the complexity of the politics and legacy systems in the enterprise.

If you’re interested in discussing an MDM strategy engagement like this, please contact Hub Designs at http://www.hubdesigns.com/contact_us.html. Or if you have comments on the above approaches, please let us know by commenting here.

12
Aug
What I Learned on My Summer Vacation

What I Learned on My Summer Vacation

I recently got back from my summer vacation, a 16-day, 300-mile sailing trip with my wife and two boys.  We co-organized the trip for 15 boats, all members of the Blue Water Sailing Club.  We went from the Boston area, through the Cape Cod Canal, down Buzzards Bay to Rhode Island Sound, spending four days on Block Island, and stopping off at great places like Padanaram, Cuttyhunk and Newport along the way.

Continuing a tradition we started in 2008 with an article called “Lessons on MDM from My Summer Vacation“, I’ll try to sum up some things I learned along the way, and apply them to master data management and data governance where I can.

1. Be Prepared for Storms

On one passage from Red Brook Harbor to Cuttyhunk, we were hit with a nasty thunderstorm that wasn’t forecast to go through until much later in the day.  Winds were clocked at 50 knots (58 miles per hour). We prepared by dousing our sails, getting our foul weather gear on, battening down the hatches, and getting the boys in safe positions down below.  But when the storm hit, the rain on my face felt like needles, visibility dropped to zero, our dinghy flipped over on its towing bridle, and I had to concentrate on avoiding a buoy in the area.

The application to MDM is that, given how political these projects can be, there will be storms.  So be prepared for them.  Have a good crew (project team), work hard at instilling loyalty between the team members, and maintain a united front.  In our case, the storm, though intense, passed quickly, and we were able to get our dinghy right side up and resume our course for Padanaram with no injuries or damage.

2. Don’t Try to Control Too Much

Co-organizing a sailing trip with 15 boats can be a bit like herding cats.  Sailors are very independent by nature at best, and even though we had regular check-ins by radio, some people would skip them completely, and others would forget (including me). Traveling with two young children increased the chaos factor.  We’ve learned to go with it a bit – it’s like riding a wave.  You can’t plan every minute of every day – sometimes you’ve got to be spontaneous, put the plan aside and just see what happens.

In the MDM and data governance world, the business community as a whole, even though they may not be on your project team directly, is going to be directly affected.  They’ll want to have a say in how things are done, and they’ll have good ideas for you.  Don’t shut them down.  Learn to listen, actually consider what they’ve got to say, and be inclusive.  Have town hall meetings where the broader business community gets a chance to tell you about their concerns, where you communicate the project’s progress and milestones, and where you can reach out to them and pull them in to upcoming phases.

3. Accept the Kindness of Others

Previously, we had a 32 foot boat, but at the beginning of June, we took delivery of a 38 foot boat, which we were still getting the hang of. A couple of club members on the cruise took the time to help us get to know the systems on our new boat, and it was great to have experienced friends walking us through what was, to me, new territory. Whether it was the selector switch between water tanks, the fresh water pressure pump, the anchor wash down pump, or various other things, our friends took the time to mentor us on the ins and outs of our new boat. And on the last day of the cruise, our friend Fred remembered that our son Brendan wanted a ride in his skiff, so he came alongside as we were leaving the harbor, picked him up, and gave him the ride of a lifetime.

The application to MDM and data governance is that you should be open to mentoring within and outside the enterprise.  People like sharing their experience and wisdom with others, once you’ve established a strong relationship. If you reach out and develop a network of contacts inside and outside the company, then when the stuff hits the fan, you’ll be able to call on them for help.  And even when you don’t need help, you’ll find a ready group of mentors who’ll take you under their wing, to teach you the finer points of leadership skills, project management tips and tricks, communications and marketing excellence, business process redesign and organizational change management basics — all the things you’ll need to succeed in your MDM and data governance initiative.

4. Stay on Schedule

There were several times during our sailing trip when we were tempted to stay an extra day or leave a day early from one place or another.  We talked it over as a group and decided to stay on schedule.  Many of us had made mooring reservations at marinas with strict cancellation policies, and we would have ended up paying for those moorings even though we didn’t use them.  Not a big deal in and of itself, but we asked ourselves, what’s the worst that could happen if we stuck with the original schedule?  It turned out that it wasn’t that different from what would happen if we went with a changed schedule.

In the MDM and data governance world, as in any technology implementation, there are going to be unforeseen obstacles.  Try to build some cushion into your project plan, so the smallest little delay doesn’t impact your critical path and delay the overall project.  When you get to the point that to stay on schedule means sacrificing functionality or increasing costs (the famous “triple constraint“), the discussions start getting pretty heated. There will be many times when your project will feel like you’re herding cats too, but remember how important it is to stay on schedule. You can’t finish on time if you get behind shortly after you start.

5. Look for Those Special Moments You’ll Always Remember

There were quite a few special moments on this vacation. Shortly after we arrived in Cuttyhunk, both of my boys put on their bathing suits and dove off the boat into the harbor.  They swam fearlessly from Blue Water boat to Blue Water boat, saying hello to their friends, until we had a bunch of kids in the water doing the same thing, including one little girl that had never done that before (and who made her dad very proud).  That night, after going to the beach, we had a lobster bake that I organized for 33 people on the lawn overlooking the harbor.  I will remember the conviviality and friendship of that dinner for a long time.  And there were small moments too: body surfing with my youngest son in Westport, getting airborne in the dinghy, slogging through the passage to Block Island against 25 knot winds, foul currents and 4-6 foot seas (even the hard times can be good memories after you get through them).

For MDM and data governance practitioners, there are many rewards: the satisfaction of bringing in a challenging project on time and on budget, forging relationships with team members that will last a lifetime, learning new things and expanding professional horizons, being recognized by the company as a valuable player capable of big things, mastering MDM and data governance at a time when having those technologies on one’s resume certainly doesn’t hurt one’s career prospects, and so on.  For a good look at what is involved in being a “data champion”, and the rewards involved, read “So You Want to be a Data Champion?” by my friend, Tom Carlock.

To sum it up, if you’re prepared for the inevitable storms that will come your way and don’t try to control things too much, and are open to the kindness of others while remembering the importance of staying on schedule, you’ll certainly be blessed, as I have been, with a wealth of those special moments you’ll always remember. Master data management and data governance can be challenging, but they can be very rewarding as well, both for the organizations which take on the initiatives and for the individuals who make up those teams.

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